We have 4 different options for sending joining information to participants. You will need to select the one that fits your situation:

  1. Internal audience: If the program is for internal staff training and you know about how many people will come, we will send joining emails with all the information you need, which can be forwarded directly to those involved, and explicit registration isn’t necessary. (This only works well if everyone is in the same email domain, so sending out a mass email won’t look like spam.) In this scenario, we send emails as follows:
    • A week before the call: an email with all the Zoom joining information and attachments with detailed instructions on how to use Zoom and optimize the experience
    • 1-2 days before the call: a reminder with the Zoom link and the code for participating in online polling (if applicable)
    • If you want the first email sooner, just let us know!
  2. NDP manages registration on Zoom: If the program is open to a larger audience (examples: general public or anyone who wants to join from a community group or faith community), then we require registration. Participants receive the joining info via emails sent by the automated system. We can provide a simple Zoom registration page and handle all the setup for you. Then all you need to do is promote the registration page!
  3. Client manages registration: If you prefer to manage registration yourself on another platform (EventBrite, SignUp Genius, the system embedded in your website, etc), select this option. We will provide the joining information and Zoom link so you can plug that information into your system’s automated emails.
  4. NDP manages registration on EventBrite: If handling registration is a challenge for you, but you’d like something a little fancier looking than the Zoom registration page, we can manage registration for you on EventBrite for an extra $150 fee. Compared to Zoom, EventBrite allows for more visual elements like photos, longer program descriptions, speaker bios, etc. They do require participants to create a user account to sign up for the event, whereas Zoom does not.

Please note: Regardless of registration approach, the links to our Zoom call should not be posted anywhere publicly, and we will ask that participants not share them with others.